Certain business activities are automatically exempted and other exemptions may be applied for at the Swedish Tax Agency. See the list below for business activities that are automatically exempt.
You are able to apply for an exemption to the Swedish Tax Agency if it is deemed to be unreasonable to use the cash register or where reliable data for tax inspections can be satisfied in some other way.
If you sell goods or services in cash for less than four times the price base amount (4 x price base amount = SEK 190 400 for 2021) including Swedish VAT (moms) during one financial year of twelve months, then you do not need to have a certified cash register. In that case the cash sales are considered to be of insignificant scope.
Over and above sales of insignificant scope, certain other activities are also exempted from the cash register requirement.
If you happen to invoice for all or parts of your sales then you do not need to register the invoiced sales in a cash register. This is due to invoiced sales not being covered by the cash register requirement.
An alternative to registering the sales in a cash register is that you make out a cash invoice at the same time as you get paid. The invoice, in that case, shall comply with the requirements in Sweden’s Accounting Act concerning the correct appearance of the supporting document. This implies, amongst other things, that the following must be evident:
The Swedish Tax Agency considers it necessary for there to be a serial number on the cash invoice.
You must save a copy of each invoice during your bookkeeping. You must ensure that you record the cash payment the following working day at the latest.
The Swedish Tax Agency may permit, either wholly or partly, an individual exemption when a certain obligation relating to cash registers is deemed to be unreasonable. It is not sufficient that the sales take place outdoors and under difficult weather conditions for such exemptions to be able to be permitted. Nor is the lack of electricity at the sales venue sufficient for you to be exempted.
You may also be exempt from the requirement if the need for reliable background material for a tax inspection may be met in some other way than by a cash register which thereby satisfies the requirements.
If you are granted an exemption from some obligation that applies to the cash register you will receive a decision from the Swedish Tax Agency. The decision specifies how long the exemption applies and those conditions that are otherwise applicable.